BY-LAWS
CENTRAL PENNSYLVANIA X-TREME TUMBLERS, INC.
MISSION – To support and advance the ideals and aims of amateur gymnastics, to cooperate with USA Gymnastics and to stimulate a feeling of mutual devotion to good sportsmanship among all gymnasts, coaches and judges.
ARTICLE I
The name of this organization shall be
ARTICLE II
Membership in this organization shall be open to the parents, legal guardians or adult family members of any pre-team or team gymnast of Perry Juniata Gymnastics.
Membership Fees: Each competitive gymnast is required to pay membership fees based on their competitive level. This fee covers meet expenses for coaches (fees, lodging & mileage reimbursement), league fees and USA Gymnastics registration. Membership fees for each level are the responsibility of each gymnast regardless of membership in CPXT. Fees may be paid directly or through fundraising. Funds raised in excess can be approved for use for other expenses related directly to competitive gymnastics, such as competition leotards and warm-ups or invitational entrance fees. Monies are not payable to any gymnast in cash. If the membership fee is not paid before the start of the competitive season, the gymnast will not be able to participate in any meets until payment is made in full. If the gymnast quits, all monies not used will be turned over to the CPXT General Fund.
ARTICLE III
The purposes for which this corporation is organized are exclusively religious, charitable, scientific, literary and/or educational within the meaning of §501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States Internal Revenue law.
Sec. 1. The officers of the organization shall be a President, Vice-President, Secretary, Treasurer, Vice-Treasurer, and Membership Officer and will be elected by ballot during the June meeting of the current fiscal year.
Sec. 2. The term of the duly elected officers shall be for one-year. If the officer is unable to complete the term, the Executive Committee (as per Article V, Sec. 1a) shall appoint a replacement to finish the term.
Sec. 3. Officers shall assume their respective offices on July 1 of the current fiscal year.
Sec. 4. A member may serve in the same office for no more than two consecutive years.
Sec. 5. Any person who is a member of this organization shall be eligible for office.
Sec. 6. The duties of the respective officers shall be as follows:
A. The President shall preside at all meetings, shall appoint committee chairs, ex-officio member of committee, liaison and supervise committee work, call/approve special meetings, be a liaison with the coaches, and perform all duties that are usually incumbent upon this office.
B. The Vice-President shall conduct meetings in the absence of the president, and assist in leadership of the organization in coordination with the president.
C. The Secretary shall keep an accurate record of all meetings and draft correspondence from the group i.e., thank you notes to donors, etc.
D. The Treasurer shall have custody of all funds of the Association and report, both orally and in writing, to the Association at regular meetings. Must maintain bookkeeping to reflect payments according to budget categories, maintain bank accounts, provide records at the end of year for audit, and provide an annual financial report. Prepare annual budget per Article VIII, Sec. 3.
E. The Vice-Treasurer shall co-sign all checks and assist the Treasurer in preparing the annual budget per Article VIII, Sec. 3.
F. The Membership Officer shall maintain all records of membership fees and make recommendations for fees for the upcoming fiscal year in a timely manner that the can be considered in the budget preparation.
Sec. 7. Officers may be removed from office for cause by a 2/3 vote of the members present at a meeting.
ARTICLE IV
Sec. 1. All elections shall be by written ballot and recorded in the minutes by the secretary.
Sec. 2. A nominating committee will present a slate of officers at the May meeting.
Sec. 3. No elected officer shall serve on the nominating committee.
Sec. 4. The nomination committee shall meet one month prior to the election of officers.
Sec. 5. All election ballots will be counted by the nominating committee and the results posted the night of the election.
ARTICLE V
Sec. 1. The committees of the
a. EXECUTIVE COMMITTEE – The Executive Committee consists of the President, Vice-President, Secretary, Treasurer, Vice-Treasurer and Membership Officer as well as a representative from each competitive level. The Executive Committee has the authority to create additional committees as needed.
b. NOMINATING COMMITTEE – To nominate persons for each elected office as per Article IV, Sec. 2 of these By-Laws.
c. FUNDRAISER COMMITTEE – Coordinate and administer fundraisers throughout the fiscal year.
d. MEET COMMITTEE – Plan and organize all aspects of hosting a meet at our practice facility.
e. PUBLICITY COMMITTEE – Compile newsworthy facts regarding CPXT and distribute to news media. Maintain web page.
Sec. 2. Each committee shall be chaired by a chairperson(s), and each committee and their assignments will be determined year-by-year.
ARTICLE VI
Sec. 1. An amendment may be made to these By-Laws by submitting the same in writing at a regular meeting night one month before it is voted upon.
Sec. 2. To become a part of these By-Laws, an amendment must be passed by a vote of two-thirds (2/3) of the members voting at the meeting.
ARTICLE VII
Sec. 1. Meetings will be set in July and will be posted in advance.
Sec. 2. No fewer than five (5) meetings should be held each fiscal year.
ARTICLE VIII
Sec. 1. The Fiscal Year for
Sec. 2. All payments to be made on the basis of a bill (or written receipt for reimbursements).
Sec. 3. Proposed budget presented for approval at August or September meeting. Preliminary/proposed budget to be prepared by Treasurer and Vice-Treasurer and approved by the Executive Committee.
Sec. 4. In the event that this organization should dissolve, the officers or governing staff shall, after paying or making provision for the payment of all of the liabilities of the organization, dispose of all assets of the organization to such organization organized and operated exclusively for the benefit of USA Gymnastics, and at the time qualifies as an exempt organization under section 501(c)(3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law).
ARTICLE IX
Sec. 1. Most decisions will be made by consensus as a result of discussion or committee recommendation.
Sec. 2. A minimum of six members must be present at a meeting to take voting action.
Sec. 3. When votes are necessary, a motion should be made from the floor. A second to the motion will be obtained. (If not, the motion will die for lack of a second.) The motion will be opened for discussion. A vote will be taken. The majority of the members attending the meeting must vote for the motion for it to be successful.
Sec. 4. The budget must be approved by a majority of the members attending the meeting. Decisions to spend money not included in the original budget must be approved by the Executive Committee on an individual basis throughout the year.
ARTICLE X
Notwithstanding any other provisions of these articles, this corporation shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under §501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States Internal Revenue law.
Upon the dissolution of this corporation, assets shall be distributed for one or more exempt purposes within the meaning of §501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future federal tax code, or shall be distributed to a state or local government for a public purpose. Any such assets not so disposed of shall be disposed of by a court of competent jurisdiction for Juniata County, or such other venue as may be the location of the principal office of the corporation at the time, exclusively for exempt purposes within the meaning of §501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future federal tax code. Any distribution by order of Court shall also comply with requirements of the Pennsylvania Nonprofit Corporation Law of 1988.
ARTICLE XI
Any invitational meet that requires five or more hours of driving time from Perry Juniata Gym, per Map Quest, shall be referred to as a Big Away Meet (BAM).
- CPXT will cover the cost of coaches' session fees provided that the treasury has sufficient funds for that BAM.
- Gymnasts attending the BAM will be responsible for paying coaches expenses for travel (airfare and/or mileage) and accommodations. The total of these fees will be shared equally among participating gymnasts. These costs for a BAM will not be covered by CPXT.
- CPXT will not collect or hold funds for individual gymnasts expenses (such as travel costs for the gymnast or their family members) for any BAM.
- Money that is raised and collected for coaching expenses for a specific BAM will be deposited into CPXT's saving account and earmarked for that BAM.
- All money raised for a BAM will stay in the earmarked CPXT account in the event of non-participation by a gymnast, including due to injury or leaving/quitting Perry Juniata Gymnastics.
The order of business shall be as set forth in Robert’s Rules of Order
Meeting called to order
Announcements
Secretary’s Report
Treasurer’s Report
Membership Officer’s Report
Committee Reports
Old Business
New Business
Comments
Close of meeting
AND NOW, ON THIS, THE __5th___ DAY OF __May_, 2006, WE THE MEMBERS OF THE CENTRAL PENNSYLVANIA X-TREME TUMBLERS DO ADOPT THESE BY-LAWS
AND NOW, ON THIS, THE __15th___ DAY OF __March _, 2007, WE THE MEMBERS OF THE CENTRAL PENNSYLVANIA X-TREME TUMBLERS DO ADOPT THESE BY-LAWS AS AMENDED
AMENDMENTS TO THE ARTICLES OF INCORPORATION
OF CENTRAL PENNSYLVANIA X-TREME TUMBLERS, INC.
The Articles of Incorporation of the Corporation are herby amended in the following particulars, to wit:
Article 3 is amended by the addition of the following language:
The purposes for which this corporation is organized are exclusively religious, charitable, scientific, literary and/or educational within the meaning of §501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future
The following paragraphs are added as a new Article 10 to the Articles of Incorporation:
Notwithstanding any other provisions of these articles, this corporation shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under §501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States Internal Revenue law.
Upon the dissolution of this corporation, assets shall be distributed for one or more exempt purposes within the meaning of §501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future federal tax code, or shall be distributed to a state or local government for a public purpose. Any such assets not so disposed of shall be disposed of by a court of competent jurisdiction for Juniata County, or such other venue as may be the location of the principal office of the corporation at the time, exclusively for exempt purposees within the meaning of §501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future federal tax code. Any distribution by order of Court shall also comply with requirements of the Pennsylvania Nonprofit Corporation Law of 1988.
AND NOW, ON THIS, THE __15th___ DAY OF __March _, 2007, WE THE MEMBERS OF THE CENTRAL PENNSYLVANIA X-TREME TUMBLERS DO ADOPT THESE BY-LAWS AS AMENDED
AMENDMENTS TO THE ARTICLES OF INCORPORATION
OF CENTRAL PENNSYLVANIA X-TREME TUMBLERS, INC.
The Articles of Incorporation of the Corporation are herby amended in the following particulars, to wit:
The following paragraphs are added as a new Article 11 to the Articles of Incorporation:
Any invitational meet that requires five or more hours of driving time from Perry Juniata Gym, per Map Quest, shall be referred to as a Big Away Meet (BAM).
- CPXT will cover the cost of coaches' session fees provided that the treasury has sufficient funds for that BAM.
- Gymnasts attending the BAM will be responsible for paying coaches expenses for travel (airfare and/or mileage) and accommodations. The total of these fees will be shared equally among participating gymnasts. These costs for a BAM will not be covered by CPXT.
- CPXT will not collect or hold funds for individual gymnasts expenses (such as travel costs for the gymnast or their family members) for any BAM.
- Money that is raised and collected for coaching expenses for a specific BAM will be deposited into CPXT's saving account and earmarked for that BAM.
- All money raised for a BAM will stay in the earmarked CPXT account in the event of non-participation by a gymnast, including due to injury or leaving/quitting Perry Juniata Gymnastics.
AND NOW, ON THIS, THE __15th___ DAY OF __March _, 2007, WE THE MEMBERS OF THE CENTRAL PENNSYLVANIA X-TREME TUMBLERS DO ADOPT THESE BY-LAWS AS AMENDED